Total Access Emailer is the most popular email automation system for Microsoft Access. Total Access Emailer uses your SMTP server to send emails. A popular choice is the SMTP server provided by Microsoft Office 365’s Exchange Server.
Total Access Emailer and the Office 365 SMTP Server
Assuming the account is properly configured to relay email messages (Mailbox Delegation), Total Access Emailer has supported Office 365 since it was introduced.
Over the years, Microsoft has increased security on their site and adjusted configurations for their SMTP server. You can connect via SMTP protocol using an approved IP address or Transport Layer Security (TLS) protocol for a specific email address.
If you are having trouble using TLS protocol, the SMTP protocol still works for Office 365. You need to authenticate your IP Address where you’re sending the emails. Remember to use the Temail.txt to store the FROM email address to use for validation as instructed in the referenced page above.
We realize that is not possible for all the environments of Total Access Emailer users.
New Versions of Total Access Emailer
This has accelerated our ongoing development for a new version of Total Access Emailer to address the new protocols. Our development team has already created a solution that is working with the new protocols and hope to release it, as soon as it completes thorough testing. We expect to release these Access 32 and 64-bit versions:
Total Access Emailer 2021 for Access 2021, 2019 and the current Office 365 version
Total Access Emailer 2016
Total Access Emailer 2013
Total Access Emailer 2010
New versions are now available! Visit the Total Access Emailer page for more information on the new features or ordering information.
Receiving the New Version
Customers on Premium Support Contracts will receive a free update for their version when it is available. Existing customers will be able to purchase an upgrade at a discounted price.
Microsoft confirmed the Microsoft Office security update released on Tuesday (December 14, 2021) causes Microsoft Access databases on shared drives to be locked after users exit the database. This prevents other users from opening the database and multiuser database sharing. Customers reported errors like:
Could not lock file (Error 3050)
Could not use 'Admin' (related to workgroup security)
This file is in use. Enter a new name or close the file that's open in another program.
Several issues appear to be happening:
The first person opening the database is successful but an exclusive lock is placed on the database preventing others from opening it.
The Access lock file (*.laccdb or *.ldb for ACCDB and MDB databases respectively) is not being deleted after the last person exits the database. This makes the database seem like it’s still being used.
This can also impact workgroup security files (*.mdw) that also have their *.ldb lock file.
This is due to the December 14, 2021 (Patch Tuesday) update to Office. The problem was introduced by a security fix, so it impacts all active versions of Access.
We are working on a fix, and will deliver it as quickly as
The update has only updated a small percentage of users, and we are pausing automatic updates.
Ebo Quansah from the Microsoft Access Team announced problems with decimal fields using the current Microsoft Access Build 12827.20010 that was released with the Monthly cycle. Decimal fields are not commonly used in Access database files, but they are used in linked SQL Server tables.
June 24, 2020 Update
The Microsoft Team has announced that the Decimal Field issue has been fixed in all channels.
Current Channel – Version 2005, Build 12827.20470 (User may need to force a manual update to get the version.)
Current Channel (Preview) – Version 2006, Build 13001.20198
There’s a new build update (13001.20198) released on June 18, 2020 for Current Channel (Preview) that has been reported to solve the issue related to using SQL/VBA to write to a Number Data type with a Decimal field size.
June 8, 2020, from Ebo Quansah
Very soon, we will ship a new data type, known as Date & Time Extended, which enhances syntax compatibility with SQL while increasing accuracy & level of detail in date & time records.
While the feature is not yet enabled in Current Channel builds, most of the code for the feature is in the product in an inactive state. Nonetheless, we are aware of a problem that currently exists with this new code. As of today, if you are on version 2005, build 12827.20010 or greater, and you manipulate Decimal fields (Access DataType=Number/FieldSize=Decimal, or SQL DataType=Decimal) using DAO (Data Access Objects), you might have identified your app crashing.
If you hover a variable with the type in VBA code, you may see that the field is not being displayed properly; either reading as ‘?????’ or giving a Type Mismatch error, or Access may crash.
A set of Microsoft Office security updates released on November 12, 2019 causes Access databases to fail when it runs Update Queries to modify data. An error like this appears when the query is run:
It doesn’t matter if the query is against a table in the current database, a linked table, or a linked SQL Server table. If the Access database engine is processing the UPDATE query, the error occurs.
In addition to Microsoft Access, other programs that update Access databases may also be affected. That includes Excel, PowerPoint, Word, etc. and programs written in Visual Studio .NET, VB6, and web applications.
Types of Update Queries Affected
When attempting to run an Update query, it may fail with the error: “Query ‘query name’ is corrupt”. This occurs for an UPDATE query that:
Updates a single table (i.e. it updates a table, rather than the output of a Select query or join)
Specifies a WHERE clause (i.e. has entries in the Criteria row in the query designer)
These queries can be saved Access query objects or SQL strings executed in VBA code (or other languages that use ACE).
Security Updates Causing Query is Corrupt Error 3340
The issue was introduced on November 12, 2019 via the following patch updates for MSI builds:
Office 2010: Description of the security update for Office 2010: November 12, 2019 (KB4484127)
Office 2013: Description of the security update for Office 2013: November 12, 2019 (KB4484119)
Office 2016: Description of the security update for Office 2016: November 12, 2019 (KB4484113)
Office 2016: Update for Office 2016 – November 12, 2019 (KB3085368)
Microsoft announced they’ll fix this in the December update, but that’s way too long to wait. We hope Microsoft will respond more quickly. Until then, we found multiple solutions to address this issue.
Current Microsoft Fixes
Here are the current Microsoft fixes for the issue.
There is a December 10, 2019 security update for the MSI builds, that will be available via WSUS (Windows Server Update Services) and will be automatically applied that fixes the issue.
Access 2010: KB4484193 – Build 14.0.7243.5000
Access 2013: KB4484186 – Build 15.0.5197.1000
Access 2016: KB4484180 – Build 16.0.4939.1000
Note: If you try to apply the patch and you receive a message that says “No products affected by this package installed in the system”, this means you have a click-to-run (C2R) installation of Office, rather than an MSI installation.
Access 2010 C2R: Fixed Build 7243.5000 – December 10, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now].
Access 2013 MSI: Fixed Build 5189.1002 – November 27, 2019 This update is only available for manual download and installation from the Microsoft Download Center. The update can’t be installed on Office Home and Student 2013 RT. To manually download the update, visit November 27, 2019, update for Office 2013 (KB2965317). Organizations that want to distribute the update without requiring each user to install manually, visit Distribute updates for Office 2013 products for more information.
Access 2013 C2R: Fixed Build 5197.1000 – December 10, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now].
Access 2016 MSI, Access Database Engine 2016 Redistributable: Fixed Build 4927.1002 – November 18, 2019 This update is only available for manual download and installation from the Microsoft Download Center. To manually download the update, visit November 18, 2019, update for Office 2016 (KB4484198).
Access 2019 Volume License: Fixed Build 10353.20037 – December 10, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now].
Access O365 Monthly Channel/Access 2016 C2R/Access 2019 (Version 1910): Fixed Build 12130.20390 – November 18, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now]. For more information on the update, visit Version 1910: November 18.
Access for Office 365 (Microsoft Store Version): Fixed Build 12130.20390 – November 22, 2019 Open Microsoft Store, Click on […] in the upper right corner, Choose [Downloads and Updates]
Access for O365 Semi-Annual (Version 1808): Fixed Build 10730.20422 – November 22, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now]. For more information on the update, visit Version 1808: November 22.
Access for O365 Semi-Annual (Version 1902): Fixed Build 11328.20480 – November 22, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now]. For more information on the update, visit Version 1902: November 22.
Access for O365 Semi-Annual (Version 1908): Fixed Build 11929.20494 – November 22, 2019 Open an Office program, select [File], click [Account], click [Update Options] and select [Update Now].
Uninstall the Security Updates
The best way to fix the problem is to uninstall the Security update for Office which is the source of the problem. There are different steps depending on whether you are on an Office 365 subscription or not.
Modify All Your Update Queries
If your solutions are deployed to users where you cannot uninstall their Security Updates, you can modify your queries so they don’t trigger the problem. This can be done by adjusting the queries or replacing them with recordsets updated in code.
Rename each table and create a query selecting it with the original table name. Need to adjust table references.
Deploy your Access application with Access 2007 or earlier. You can download the free Access 2007 runtime from our site.
Recently, Microsoft Access users are confronted with this error when they open their database on Windows 10 machines:
“Microsoft Access has detected that this database is in an inconsistent state, and will attempt to recover the database. During this process, a backup copy of the database will be made and all recovered objects will be placed in a new database. Access will then open the new database. The names of objects that were not successfully recovered will be logged in the ‘Recovery Errors’ table.”
This seems to be related to Microsoft security updates that were released over the past few months.Our investigations lead us to these two links:
This past Tuesday night, Microsoft released a security patch. On Wednesday morning, we and some of our customers encountered problems with connectivity that were quite unusual and different from past security updates. The update required servers to reboot which triggered some issues, but manageable. What was particularly troubling were multiple reports of problems with PCs using Windows 8.1.
The PCs could still connect to the network and see all the network resources, but they could not get on the Internet. Using different logins including Administrator logins didn’t make a difference. Other PCs using Windows 7 or older O/S were able to connect successfully even with the same cable as the Windows 8.1 PCs that couldn’t connect.
What Could be Wrong?
We struggled trying to see if there were issues with:
Hardware on the PC, network card, cable or switch
Software issues with the automatic Windows patches, DHCP network settings, IP addresses, Firewall, antivirus, etc.
Login rights and permissions
We couldn’t determine the problem or find a solution. Since the user could log into the network, permissions seemed sufficient.
From the Windows command prompt (Run cmd), we used the ipconfig command with the release and renew command lines to see if that would reset the IP address, but that didn’t make a difference either:
Solution: Flush DNS
Finally, I posted a message to the Microsoft Access MVP group, which I’m honored to be a part of. Long time colleague, Tom Wickerath suggested flushing the DNS (Domain Name System) cache by using:
C:\> ipconfig /flushdns
We weren’t familiar with that command line option as it doesn’t appear when you enter
Well, it worked! We may never know whether the problem was caused by the Windows security patch or if it was just a coincidence. Regardless, the flushdns command reset the PCs that were affected by this problem.
This error occurs in a Microsoft Access database that seems to work fine on every other machine but one. The MS Access database actually loads and runs, so the code is compiled and functional. Then it dies on some very common code such as CurrentProject.Connection for ADO to open a table or query recordset:
The “Class Not Registered” is very confusing. It implies code that won’t compile or broken library references but that’s not the true cause. Is the Access database corrupt? No.
Our Professional Solutions Group was recently asked to diagnose a Microsoft Access database experiencing recurring compile errors with code behind a form that looks like this:
If IsNull(Me.Comments) Then
where Comments is not a control on the form, but a field in the form’s RecordSource.
In general, this compiles and runs fine, but on seemingly random occasions while the program is running, it generates a compile error saying that that field was not found. But the field always existed on the form’s RecordSource, so why was this happening?
There are a few ways to avoid this problem:
Change all the Me. to Me! which is the proper way to reference a field in VBA code, if there is no control bound to this field.
Create an invisible text box that assigns its ControlSource to that field, give the text box a different name (e.g. txtComments), and reference the text box in code.
Deploy the database so its compiled state cannot be changed (ACCDE or MDE)
We prefer the use of the invisible text box so that we can reference the control name via the “Me.” syntax rather than “Me!”. The “Me.” syntax is verified when the code is compiled so that a typo with the control name is caught. This is preferable to a runtime error that gets triggered when the user encounters that line of code.
Though we knew how to fix this, we were curious to understand why the compilation wasn’t consistent across users. It also didn’t fail when a specific event occurred. It seemed almost random when the compile error arose. And the form triggering the error seemed perfectly fine with a reference to a field that exists in its RecordSource.
The Real Cause for the Compile Error
Through our own research and help from our Microsoft Access MVP colleagues, we discovered that the compile error was tied to programmatically changing the RecordSource of a form. The change is not necessarily on the form where the compile error is triggered.
Microsoft Access seems to reset its internal list of field references some time after the RecordSource is modified, which triggers the compile error. This explains why some users experienced it and others did not since it depended on whether the user opened a form that changed its RecordSource. It also explained why the error didn’t occur immediately after a RecordSource was modified.
Special thanks to Dirk Goldgar for pointing this out. Hope you never encounter this!
Additional Resources for Database Compile and Field Reference Issues
When you try to open a database, you may encounter this error message: Could not use [Database Name]; file already in use.
This error occurs if another user (or instance of Access) has opened up the database exclusively and you try to open it. Maybe the other user opened the database in exclusive mode or made some modifications such as editing modules, which put the database in exclusive mode.
However, that may not be the case. This error can occur even if the other user has the database opened without opening it exclusively. What’s going on? Why would the second instance think it’s being opened exclusively?
What if the Other User isn’t Opening it Exclusively?
It turns out that another cause of this error is not immediately obvious and is related to workgroup security files. This applies to MDB files (not ADP or ACCDB formats). If two instances of Microsoft Access (DAO database engine) are using different system MDW files, a conflict may occur where the database appears to be exclusively locked by the other instance. The MDW file used by your instance of Access can be checked in VBA by examining the value of DBEngine.SystemDB.
Another copy of Access or DAO may have that database opened using another MDW file causing this conflict. This can come from another instance of MS Access, a Microsoft Access add-in or library reference, a VBA Add-in, or other program such as VB6, .NET, etc. that’s connecting to that database.
To avoid this, if you’re using workgroup security, make sure every instance is pointing to the same shared MDW file. This is often defined in the shortcut used to launch Microsoft Access, or if you are opening a different database programmatically within your VBA code.
If you’re interested in seeing who’s going in and out of your database in real-time, check out our Total Access Admin program. It’ll let you monitor multiple databases across your network to see when users enter and exit your database and flag instances where connections are dropped suspiciously.
There are PDF reports of the error codes and descriptions, and a database containing a with each error code and its different descriptions access MSAccess versions 2010, 2007, 2003, 2002, and 2000.
Here’s the detailed HTML page that lists every Microsoft Access 2010 error code with its description and for some of them, hyperlinks to resources that address the error and/or provide more information on the topic. Since this page is so large, please be patient while it loads.